Whistler Gymnastics
January 19, 2019


Coach Responsibilities...

  1. All coaches must be registered with GBC and have fulfilled the requirements for the GBC Screening Policy prior to actively coaching.

  2. Coaches must have completed the online course Respect-In-Sport.

  3. Coaching duties must be performed demonstrating a caring nature for participants and reflecting a respect for Sport. Duties must be performed in support and in accordance with:

    1.   Whistler Gymnastics Philosophy

    2.   GBC Code of Ethics

    3.   GBC Code of Conduct

    4.   GBC and Whistler Gymnastics Policies

    5.   GCG LTAD

  4. Coaches must Ensure a Safe Gym Environment

    •   Coaches must provide gym orientations, and review gym and facility safety with all new club members and access participants. See gym, trampoline and pit safety posters.

    •   Coaches must include and adhere to safe practices in the use of all equipment.
      See GBC checklists for general guidance.
      See WG checklists on added requirements i.e. AS Parent Info Guide-Safety; AS Parent and Tot Exploration Gym Passtime Checklist; Use of Ropes and Rings; Use of Tumble Track; Gym Ready Equipment Storage Photos

      Equipment must be adapted for the age, ability and size of the participant.

    •   Coaches will use the equipment logs to record their consistent checking and reporting of equipment maintenance.

    •   Coaches must be familiar with the emergency (EAP) and evacuation procedures of the gym and the facility and follow these procedures in cases of accident or emergencies. Proper forms must be filled in on day of any incidents or accidents. Head Coach , Administrator and General Manager must be notified on day of ASAP of the emergency or evacuation.

    •   Coaches must practice the EAP and evacuation procedures in initial classes with participants of each session.

  •   Coaches must include safe-age appropriate progressions in their program activities. Determining participant readiness is a coach’s responsibility.
  •   Coaches need to constantly be developing technical practices in their athlete programs which decrease risk i.e. space, speed and height awareness, landings, control, awareness and co-operations with others.

  •   Coaches must ensure controlled class management.

  •   Correct technique must be used if spotting is required.

  •   Coaching participation is required in set-up and set down. Ensure your own safety by lifting properly, wearing shoes when moving large equipment and storing equipment safely.

  •   All Coaches must have Standard First-Aid Certification.

  •   Coaches must keep written lesson plans showing participants attendance and progress. These plans should include notations on risk management.


5. Coaches must Supervise Responsibly

  •   Coaches must coach within the realm of their certification level, training and experience.

  •   Minimum gym supervision requires: - A certified coach in the gym. One adult 19 years or older in the gym. One certified first aid provider in the gym. 2 adults club designated staff in the building.

  •   Coaches must never leave their class / group unattended.

  •   Focus all your attention on your gymnasts.

  •   Direct supervision is required of PRE CITs and CITs assisting you. The gymnasts are your responsibility not the CITs.

  •   Level 2 certification is required for supervision of other coaches including CIT’s.

  •   Direct supervision by at least a trained Level 1 Tech/FG TG trampoline coach is required on trampoline/double-mini as long as there is a TG Certified Coach supervising the gym.

  •   Level 2 certification is required to supervise competitive programming and determine readiness for aerial inversions

  •   Level 2 tramp certification is required for Level 2 trampoline aerial inversions. AG coaches certified Level 2 AG and Level 1 tramp may use the trampoline as a training tool for artistic inverted skills.

  •   Coaches must coach as guided by GCG LTAD and NCCP gymnastic coach training program content and GBC and WGC technical guidelines.

  •   Coaches must coach within the recommended coach ratios set by GBC.

  •   Coaches should read GBC Safety First Guide


  1. Coaches must Coach Effectively

    •   Teach skills in an approved manner, following the established WGC program and in alignment with philosophy and guidelines provided through NCCP and GCG/GBC LTAD. Use progressive steps to build complex skills.

    •   Determine athlete readiness for level of activity.

    •   Display coaching competency in making effective use of your theoretical and technical knowledge.

    •   Use training time to full advantage. i.e. effective use of equipment; effective coaching applications such as group work, stations, rotations, and circuits; effective communication to reduce listening and increase activity.

    •   Use effect class/training management strategies to keep program and participants under your control. Establish fair and firm control.

    •   Consider your gymnasts psychological and emotional needs. Use positive reinforcement to encourage good attitude and behavior.

    •   Communicate effectively with your Head Coach and other coaches


  2. Coach must coach Professionally

    •   Work effectively in co-operation with the other coaches and staff of Whistler Gymnastics.

    •   If you have program or coaching concerns bring them to the attention of your Head Coach in an open statement of concern so they can be dealt with. Do not talk behind others back, whine or complain. Bring the situation to the forefront.

    •   Coaches are expected to coach classes on a regular basis. (90-95% of scheduled session time)

    •   Time-off must be requested at least 2 weeks in advance.

  •   Coaches wishing time-off must arrange a suitable substitute coach.

  •   If ill please call in to your Head Coach as early as possible. If it is a day of emergency and your HC is not available call in to Oros office to the front desk duty staff.

  •   Coaches are expected to attend the scheduled meets and events of their assigned athletes. This is part of your coaching responsibility.

  •   Listen to parental concerns and with the assistance of your Head Coach provide responsible, ethically coaching solutions to their concerns.

  •   Do not make your own judgment statements to parents on athlete progress, potential and placement without consulting your Head Coach.

  •   Be aware of your image as a coach. Don’t stand around and idly chatter with other coaches. Always take an active part even if not leading the activity. Body language is very reflective of attitude, so make sure it reveals a professionally demeanor. Do not sit to coach unless there is a specific need.


8. Coaches must Plan and come Prepared

  •   Carry a positive attitude into the gym. Co-operation and enthusiasm are contagious.

  •   Be punctual for all classes and meetings. Arrive 10 minutes before assigned start time

    to get your own personal preparation done. Assume that you will be 10 minutes after finish time in getting you own things gathered and ready to go. These are not paid times.

  •   Come prepared to teach with written lesson plans as directed by your Head Coach. Evaluate and make notes your lesson plans after class.

  •   Record and maintain attendance records on your gym classes.

  •   Wear appropriate coaching uniform.

  •   Assess progress of your gymnasts and complete required records and reports as directed by your Head Coach.

  •   Complete administrative documents accurately and on time i.e. timesheets, evaluations, reports


9. Coaches must attend and support Club Meetings and Activities

  •  Club clinics and coaching meetings, scheduled in advance and in-relationship to coaches’ availability MUST be attended. This will be paid as special event time.
  •   Coaches are encouraged to attend club activities. Check with your Head Coach to clarify which are to be paid from your coaching hours, or as special events or as volunteer.

  •   Coaches are encouraged to provide some volunteer support particularly in support of community, school, access or promotional programs. 6-10 volunteer hours per year would be a reasonable and appreciated amount of volunteer coaching time to donate to our non-profit organization. Head Coaches will let you know when such opportunities are available.

  •   Coaches are encouraged to continue on-going professional development in coaching, education and sports administration related to gym sports. Benefits are provided to support approved professional development. See Benefits.


Coaching Expectations and Responsibilities:

Before Class:
  1. Arrive on time and ready to coach: If there is no setup please be on the floor ready to participate in warm up. If there is setup, be ready to help with proper footwear. If parents want to talk to you, please ask them to come after take down or to call you at home. If it is urgent or pertains to that night’s class keep it very short.

  2. Be Prepared: have a lesson plan written out. Know who is on warm up. If you are and need ideas, there is a games binder in the equipment room or ask other coaches. Know the theme and objective for the class. If you need help with a lesson plan ask the Head Coach, or a senior coach to have a look at it. Ask someone to meet you here early prior to the start time.

During Class:

  1. Warm-up: All coaches need to be on the floor ready to participate or help supervise, the kids love it when you play games or dance too. During stretch, please stretch too and watch the gymnasts around you or walk around correcting and encouraging them. This is not a break time, if you need a quick drink or washroom; please go one at a time.

  2. During rotation: follow your lesson plan. If you need ideas for progressions or different skills ask a senior coach.

  3. Cool down: or the ending activity. Every coach must participate if possible.

  4. Say Goodbye: to gymnast by first name and give a positive comment on their class that day. Example “Bye Jane, Great cartwheels today!”

  5. Under no circumstances should a coach leave their class before the end, unless there is a special circumstance like injury or illness.

After Class:

  1. Clean up: after every class. All small recreational equipment needs be put away properly, into equipment room. All larger apparatus needs to be stored properly leaving the GYM READY.

  2. Timesheet: at the end of your shift, fill in the timesheet and have your Head Coach initial it.

  3. Missing classes: Requests for an important reason requires two week notice in writing. Try to find your own sub. Submit a lesson plan to the Head Coach to give to the sub.

  4. Sick: You must call in to your Head Coach ASAP. If you are able, try to find your own sub and submit a lesson plan.

  5. Holidays requests require one month written notice. Try to have your holidays coincide with the school breaks and gymnastics holidays. Submit lesson plans to the coordinator before you leave.

  6. Read Bulletins and email/web updates: stay informed on upcoming dates and events.

page6image26120 page6image26280 page6image26440 page6image26600 page6image26760 page6image26920 page6image27080 page6image27240 page6image27400 page6image27560 page6image27720

 Online is the fastest way to guarantee a spot!

Winter Office Hours: 
Mon-Thurs:  10am-4pm

(Email us to save you the trip!)


PRIORITY Updates & Program Important Dates: 

Dec 1 - Registration opens for the Winter Session - we encourage you to register online!

Feb 11 - Family Day                  Gym is Closed

To receive updates on class changes, follow us on our Facebook page for fast notice.






Located in the Athlete's Centre:
(In Cheakamus Crossing)

1090 Legacy Way 
Whistler, BC. V0N 1B2
(604) 902-3547 
(604) 962-2828
Email Whistler gym